LITTLE GLEMHAM PARISH COUNCIL

Minutes of the Council Meeting held on

Monday 6th April 2009 at 7.30 p.m.

In the Parish Room

1.	PRESENT FROM THE COUNCIL: Peter Chaloner [Chairman],                                 
Graham Peck, Sue Hussey, Roger Blyth, [Apologies for late arrival] 
 Pat Trinder [Clerk]
2.	PRESENT FROM THE PUBLIC:   None

3.	APOLOGIES FOR ABSENCE:  Philip Hope-Cobbold, John Cockburn, 
Stuart Hogg;  Colin Hart [District and County Councillor]

4.	Declaration of Interest:  None

5.	Minutes of last Meeting: Minutes of the meeting held on 9th March 2009 were unanimously adopted and signed as a correct record.

6.	Matters arising from March council meeting:
[a] Community Area:  A working party took place on Saturday 21st March when the swings were cleaned and the loose fence posts knocked in. The spikes obtained to act as a deterrent against bird fouling were positioned along half of the swings and it is hoped to get some more to fit on to the remainder of the swings.  The tension wires were left until the new stile is installed.  The clerk confirmed that a written quotation had been requested from Fuller Fencing of Leiston. 
[b]  Maintenance of highways/pavements/footpaths:   Work to tidy up some of the overgrown verges that were encroaching over the footpaths along the west side of the A12 has been done. With regard to the pot holes on the hill by Beversham bridge, resurfacing work has been carried out. 
[c]  Reprint of footpath leaflets: An amended draft was presented. Clerk to obtain quotations for reprint of approximately 200 for the council’s consideration.
[d]Annual Litter pick: The gloves, rubbish sacks and recycling sacks received from SCDC were distributed to the council. The litter pick is to take place later this month.  It was agreed to assign areas of the village as last year, as follows:
Peter Chaloner: Home to green south along A12 as for boundary
Sue Hussey: Tinkerbrook.
Roger Blyth: Tinkerbrook to Sink Farm house.
Graham Peck: Sink Farm to the church
Stuart Hogg: Shop Lane A12 up to Pear Tree Farm.
Philip Hope-Cobbold: Remainder of A12 Pear Tree Farm northwards.
John Cockburn: Church Road to Church Drive.
[e] SNT – Police presence: Nothing to report
     
7.	Planning: Nothing to report.
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8.	Finance
[a]  Financial update:

      The amount in the current  account is                    £   825.84
        “        “        “   “   deposit account is                    £ 1,111.81
                                                                        Total:    £ 1,937.65

      After approved invoices have been paid [£313.04] the total amount held 
      Will be £1,624.61.

[b] Invoices approved to be paid
•	Bus shelter cleaning for Jan/Feb/March ’09 
                    [ Total of 3 hrs @ £5.73 per hr] ……………..£   17.19

•	Hire of Parish Room:
                    £4.50 per hr for 2 hrs per month for a 
                    total of 10 months in 2008 
                   [i.e. £4.50 x 2 x 10]………………………….  £   90.00

•	Suffolk Association of Local Councils 
Subscription 2009/10……………………….. £ 105.00

•	Previous Clerk’s invoice for salary and expenses
March 09……………………………………. £ 100.85

             [c]  2008/09 National Final Salary Award for Local Council Clerks, effective
                  from 01.04.08 was approved and adopted, as follows:
                   Part-time clerk’s hourly rates: SCP [Spinal Column Point] 15:
                     Increase from present £8.238/hour to £8.261/hour
                   Car Allowances: Increase from present 52.7p per mile to 58.7p per mile.
       
             [d]  Clerk’s expenses: It was agreed to monitor the present £4.00 monthly 
                    charge relating to broadband usage and all telephone calls and review at
                    a later date, if necessary.

9.	Local Government Review [Boundary committee]:  The council had received a list of local meeting dates, some of which unfortunately had already taken place.  Documents outlining the further draft proposals had been received from The Boundary Committee and were included in papers for general circulation. The Chairman commented that the two most popular options as far as Little Glemham was concerned, to maintain the status quo and an Ipswich West and East structureare both still not on the table. The District Council are pressing for an Ipswich, West and East structure.

10.	Parish Council Annual Meeting: Monday 11th May’09: It was agreed to invite Colin Hart [District & County Councillor] PC Mark Bryant and representatives of the Parish Room Committee; Parochial Church Council; 

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           Keep Fit Club; Mis-spent Youth Club and Debney Trust to present an annual
           report at this year’s meeting.

11.	Any Other Business: The clerk was requested to liaise with the clerk of Sibton Parish Council regarding the PC ‘cashbook software’.

12.	Date of next meeting [Parish and Parish Council Annual Meetings]:
Monday 11th May 2009 at 7.30 p.m.

Signed as a correct record ………………………………………………………..

                              Peter Chaloner

    Date    11th May 2009